drawchange Blueprint

Thank you for taking this on for the children!

As a reminder, below is the Memorandum of Understanding you have agreed to and signed. Please always bring any questions up to Jennie Lobato as soon as they arise! 

Who We Are

Drawchange is dedicated to empowering the world's children through the use of art therapy programming. We share experiences with impoverished children that remind them they can be anything they want to be in life while emerging from the poverty cycle. We are in no way shape or form religion-affiliated. We share experiences with the children and nothing more; no snacks or gifts.

What To Expect By Taking This On

- Overview of our programs

- Volunteer Handbook consisting of: 

    • Dress Code

    • Interactions with Children

    • Interactions with Parents

    • Interactions with Other Volunteers

- Access to our back-end Volunteer Portal

- Daily access to our founder/CEO, Jennie Lobato

- Weekly email template to send to scheduled volunteers (interns can assist) 

What you will receive from drawchange 

  • Bi-weekly coaching conference calls to share progress or any issues

  • Art supplies as necessary

  • Volunteer recruitment and management

  • [Preliminary & Ongoing] training sessions on modalities, techniques and methodology 

  • Step by step curriculum 

  • Videos to help you with imagination sessions, specific projects and classroom management

  • Access to our staff Art Therapists when needed

  • An opportunity to write quarterly blogs to be published on our website and social media outlets

  • The opportunity to present additions to our curriculum with credit given to you!

  • All the "feel-goods" that come along with knowing you are making a lasting, impactful change in the lives of every single child you meet

What we expect from you

  • Consistency

    • The children are depending on you to be there whenever you say you will be

  • Commitment

    • You are accepting a large (and rewarding!) role. Ensure you are up for it!

  • Integrity

    • Always remember why you "signed up for this" and the bigger picture

  • Timeliness

    • Show up on time (earlier for you then other volunteers) to all sessions, conference calls and meetings

  • Communication

    • Communicate efficiently and effectively with Jennie 

    • Checking email VERY regularly (text conversations may also occur but email is preferred)

    • Be in constant communication with Jennie

    • Attendance at all conference calls ready to share how it is going for you and what you need support in

    • Communicate with volunteers how amazing they are and conduct weekly volunteer training

If you have not signed the MOU and Non-Disclosure Agreement and returned it electronically to drawchange, thank you for doing so today!

LINK TO MOU

LINK TO NON-DISCLOSURE AGREEMENT

SUPPORT SYSTEM

You will never be alone as long as you a part of the #drawchangefamily! We have developed a support system for you. 

  • Jennie Lobato (Founder/CEO, drawchange)

    • Atlanta Program Leads

      • Administrative Assistant/Intern Manager, drawchange)

        • Two Orlando interns

        • Two Atlanta interns

    • Cindy Valentin (Orlando Program Director)

      • Julia Cardellini (Orlando Program Co-Lead)

      • Debbie Sponsler (Orlando Program Co-Lead)

      • Megan Mackenzie (Gainsville, FL Program Lead)

      • Sheryl Farfan (Louisville Program Co-Lead)

      • Katie Lloyd (Louisville Program Co-Lead)

Kudos

Are any of these blog posts still active?

METHODOLOGY

Practice patience

  • The children are going through a lot. Some of them might of been out on the street the previous night and tonight they are being forced to get along with a bunch of strangers and there are a bunch of new rules. They are used to being alienated and accused. They take on their parents/caretaker's stress. Their needs are often left unattended. Their instincts may aid survival. Homeless children can be distracted by many things: hunger, shabby clothing, lack of school supplies or constant anxiety about their family’s security. Studies indicate that children whose address has been in flux for more than a year are subject to developmental delays at four times the rate of their peers, are twice as likely to repeat a grade and are identified with learning disabilities twice as often. Withdrawn or disruptive behavior in the classroom can also be natural reactions to a family life riddled with uncertainty. Practice patience and empathy with gentle guidance. Remember the Emotional Stress Handbook is a resource for you.

 

Flexibility 

  • Flexibility For Behavior: You may have a project in mind and when the children get there you may have to completely change it. Our director has been known to ask the children, "What would you like to do today because it looks like you don't want to do the project I had planned so let's talk about it and do something that works for everyone."

    • Flexibility For Number of Volunteers: We cannot always guarantee our desired number of volunteers while either sign up or show up. Be prepared to have too few or too may volunteers. 

      • If you have too many you may be able to adjust the project to accommodate for a peer to peer relationship. Make it so the children have to communicate and get to know their volunteer for example.

      • If you have too few volunteers, you could always resort to having them Draw Their Favorite Things with as may details as possible. Materials required: drawing materials and paper

 

Space arrangement

  • Seating for success. Each curriculum has it's own preferred seating arrangement to make it as functional as possible for the children to receive the intentions of the project. Try your best to adhere to the preferred seating arrangements per curriculum.
  • Calm music: always have calm music playing at all points during your session except during the Breathing Exercise, Imagination Session, when the Program Lead is speaking, and during Show And Tell. 

 

Loving guidance

  • How to communicate with children the "drawchange way"
  • How to communicate to parents the "drawchange way"

  • What do you say when a child asks, "Are we going to get candy/a snack/a prize at the end of this?"

    • "No, I'm sorry, you won't. We come here to spend an hour of fun time creating awesome art projects with you. We just want to hang out with you. Does that sound good to you?" :)

 

Your relationship with the children

  • They are called "children", not "kids". We are here to honor the children and therefore reference them as "children"
  • From Merriam-Webster: Kid : 1. a young person —often used as a generalized reference to one especially younger or less experienced : "you poor kid" , 2a: a young goat b: a young individual of various animals related to the goat, 3a: the flesh, fur, or skin of a young goat

  • During a drawchange session you are their peer. You are not "teaching" them anything, but "sharing" with them

  • Come down to their level often-see them eye to eye 

  • Build relationships with them

    • Remember their names, their likes and anything you may have in common with them

 

Supplies

  • Save your scrap paper! We promise you'll use it :)
  • Set up and clean up procedures

Discipline the drawchange way

  • We are more lenient than the discipline they receive in school. This is because often children are stressed out in school. We do everything in our power to gain the trust of the children by offering gentle and positive, loving and compassionate discipline. 
  • "Please" and "thank you" for everything

  • Manners

 

Volunteer management

  • Ensure your volunteers are not completing the project themselves
  • Their attention should always be on the children around them; no cell phone usage or creating of their own

  • How volunteers divide themselves up amongst the children

  • Volunteers never get up during the session; if a child wants something, they use that opportunity to teach leadership by having the child raise their hand and politely ask for what they need

 

Classroom management

  • ​"Creativity Bubble": This is a concept to refocus the children on their own artwork when needed. With your hands and arms, draw a make believe bubble about 12" outside of the child's body and say, "This is where all your creative ideas happen and the more you stay inside your bubble, the more creative you are and the brighter and more colorful your artwork will be. Try to stay in your bubble and not worry about what others are doing".

 

Photos

  • We value sharing our story. Any photographed children MUST be photo released by a parent or caretaker. Take photos of children smiling with their artwork as well as photos of their artwork. ALWAYS ask their permission to take either of these types of photos. 

GUIDELINES

You are now representing drawchange. Congratulations!

Your Commitment: 

1. You have committed to not only the homeless shelter or institution, you have committed to the children. Your commitment is integral. You will have committed to at least a three month program. Further commitments will be discussed with Jennie Lobato.

2. You are committed to arriving early enough so that when the children arrive, you are there to greet them, not to continue setting up. You may use the help of your volunteers to manage this. 

 

Program Lead Rules:

  1. Program Leads do *not* create the project themselves.

  2. All issues are to be presented to the Program Director immediately.

  3. Program Leads must attend all bi-weekly conference calls. 

  4. You must be "reachable" by the Program Director and Jennie Lobato. This could potentially mean weekly conversations and more when issues arise. 

  5. Drawchange expects our Program Staff to dress appropriately for creating art. Comfortable clothing that can get messy paired with closed-toe shoes are mandatory. While we are an arts organization and love creativity and self expression, we are a professional organization and we want to make sure our appearance reflects that. Acceptable clothing: t-shirts, jeans, capris, ankle-length skirts, tennis shoes, work boots. UNacceptable clothing: tank tops, ripped jeans, leggings, shorts, mini skirts, sports bras or bra straps showing, any sort of revealing and tight fitted clothing, open-toed shoes, flip flops. Our goal is to represent drawchange as a professional arts organization. Thank you for cooperating! 

  6. Must have professional social media profile.

OUR PHILOSOPHY

It is your responsibility to familiarize yourself with drawchange's methodologies, philosophy and modalities. Please watch this video in its entirety and share it with new volunteers via THIS LINK ONLY: https://youtu.be/QDJgAVth3yU

This is an excellent video to model Positive Discipline. 

Discipline: meaning learning/teaching/knowledge (not meaning punishment)

Positive Discipline: based on respect, no fear involved; children obey from love

Many Studies have shown that punishment does NOT work in the LONG term 

After watching the video once-through, you may want to skip around:

3:07 - Modeling: They do as you do, not as you say. Volunteers should overtly use 'please' and 'thank you'. 

3:51 - Routines: Children function better when they know what to expect; Breathing Exercise, Imagination Session 

4:47 - Redirection: Give alternatives to behaviors, instead of just saying no.

5:37 - What “To Do” vs What “Not To Do”: Instead of saying “Stop running” say “Please walk”. 

6:45 - Try to Say “Yes”: Think “why not” before saying no. -within drawchange rules

7: 56 - Avoid Unnecessary Praise: If they arrange the art supplies, say “Thank you” instead of “Wow, good job! You cleaned up all by yourself” 

10:24 - Give Information, Not Commands: If you want them to clean up, bring their attention to it, “Hey, look at those pencils on the ground.” rather than demanding them to clean right away. 

11:25 - Offer Two Choices: “Do you want to draw with this pencil or this marker?  

11:53 - Ask for Help: Don’t force them to do or go anywhere, instead ask “Can you bring my keys to the car for me?” to have them come along with you 

12:10 - Give a Heads Up: Time to go home? Tell children “We’re leaving in 5 mins” rather than “We’re going home now” 

What To Do When Your Child Has a Meltdown

14:03 - Have a “Time-In”: Instead of time out, let them express themselves. If they do not want your attention at the moment, express that you’ll be there for them when they’re ready.

15:28 - Connection before Correction: During a meltdown, don’t correct their behavior until they feel better. Instead, just stay present with them or have a volunteer help with this.

16:00 - Make Amends: Allow them to create solutions for themselves. If they need help, you can offer assistance; "Should we go apologize, should we pick up the pencils you through on the floor?"

16:30 - Remain Calm : Remind yourself it is not an emergency and you’ll be able to get through it. 

20:36 - Be Silly: Laughter creates the same hormones crying does, so try to turn the situation around and get them to laugh.

SENSITIVITY TRAINING

  • Their home:

    • Do not mention anything about "your room, your backyard, the room, the backyard, etc" as this could be a trigger for homeless youth 

      • Instead, you may want to ask about hanging their drawing "by your bed" 

  • Your relationship with the children: 

    • No favoritism

    • No independent friendships outside of drawchange program is allowed

  • Boundaries: 

    • Personal contact:

      • Refrain from any personal contact with the children

      • If they hug you, then hug them back quickly and then pull away

      • At NO TIME is a child to sit on a volunteers' lap

    • Photos:

      • No photos are allowed without a SIGNED photo release

      • Do not take any photos until THIRD time you see that child

      • If you're going to take a photo of them, ask them first

      • If you're going to take a photo of their artwork, ask for their permission first

    • What to report and whom to report it to:

      • All reports need to be made to your Program Director and then Jennie immediately. Do not ever take it in your own hands without contacting drawchange first. We have licensed practitioners on staff waiting to handle everything.

Congratulations on gaining access to our curriculum! All curriculum was written by Licenseced Art Therapists and has been tested and edited to ensure the goal of drawchange is met optimally. 

  • Our Seven Core Competencies -This document explains the core of everything we do at drawchange in seven simple steps!

  • Our Curriculum - Our curriculum was created with the assistance of our staff Art Therapists and Art Teachers. It is to be used for educational purposes within drawchange-approved settings only and not meant to replace Art Therapy given by a board certified Art Therapist. 

  • Projects Planned/Completed Spreadsheet - Use this spreadsheet to plan your projects a few weeks in advance 1-3 max. This will enable you to ensure you are using all  seven competencies equally as well as materials. You will also rate each session/project on a scale from 1-5 for future planning. 

Curriculum Examples:

  • It is important that you read through your specific project right before your session so you can effectively explain and delegate to your volunteers.

[ATTACH EXAMPLES HERE]

Click here for full curriculum. Access will be given on a personal basis.

Music

We use music in our programs to help bring the mood down to one of introspection and relaxation. Music can promote healing and enhance quality of life. It's s used in hospitals to help patients cope mentally and physically with their diagnosis. Songs offer children solace in adversity and joy in prosperity. Music is accepted as a universal means to express one's emotions. Great philosophers have assigned important roles to music in the expression of their emotions and teachings. Through music, we help the children get the most of their session! 

Play these tracks on your phone with a blue tooth speaker or download similar music to an mp3 player! -we use a bluetooth speaker for sound quality. The music should be playing softly but loud enough to hear-this is difficult to achieve through your phone's speaker.

Recommended Listening

Teach 4 The Heart

Although drawchange does not affiliate with any religion, this podcast has tons of great information! 

Imagination Sessions

Art Supplies

<Put link to a new art supply inventory checklist here>

Etiquette

  • Ensure to put a sign on any supplies left at program "Property of drawchange. Thank you for not moving or using without permission."

  • While we may feel like we have an abundance of supplies, please remember:

    • We are frugal. We operate solely from donations and we take care of what is donated to us

      • We also share this with the children. We make sure they are aware of capping all markers, frugal use of glue, etc.

  • Paintbrushes and paint supplies:

    • Please ensure to wash brushes under running water until water runs 100% clear. Store brushes UP and in a ventilated area.

      • Adults should wash paint supplies to ensure proper cleaning

Sharing of Art Supplies

We do not give art supplies to every single child. If there are four children at a table, we will give them 2/3 pairs of scissors for example. We use this opportunity to teach them to share their belongings and properly and politely focalize their current needs. 

Recycling:

  • Please collect your dried out markers and recycle them through this Crayola program.

  • Use household items for paint palettes: Egg cartons, plastic catering trays

    • There is never a need to purchase paint palettes or cups

    • We do this to save and also to teach to children that you do not need special items to create

Volunteers

  • How to interact with them

    • Thank them profusely

  • What they mean to you

  • How to recruit them

  • #drawchangefamily and the meaning

  • All volunteers must go through drawchange's volunteering process

    • Fill out volunteer application on our website

    • Be approved by drawchange

    • They are then sent instructions on what's expected of them and how to schedule their time

  • You can see how many volunteers you have signed up at our volunteer portal

Seating Arrangements

Different seating arrangements lend themselves best to different projects.  

Projects focused on collaboration often lend themselves to having the children all see each other the entire session.

Projects focused on collaboration often lend themselves to having the children all see each other the entire session.

Introspective projects that focus on Stress Relief lend themselves best to the children having ample space around them and sitting in smaller clusters. 

Try to have ample space between tables so there is "breathing room".

Sometimes you'll have round tables which are not ideal because it makes it more difficult for the volunteers to interact equally with all the children and control the supplies.

Art Shows

We encourage you to have art shows! 

Art shows are a culmination of our programs. It enables the children to finish the 'circle of creation'. They get to dress up and be empowered by outsiders also dressing up and coming JUST to see THEIR artwork! It is a very empowering experience and one we encourage you to have at least once a year with your children.

Here is a step by step guide for having an art show for your program. Discuss this possibility with your Program Director and Jennie if you are planning an art show.

ARTWORK COLLECTION

  • Each piece of art must be signed by the artist (first name only) and have an 'artwork description' along with price.

  • Treat artwork with optimal care. You are representing drawchange in a gallery. 

  • All artwork must have a description of the piece and price. (Black ink on white paper. Font: Arial, 11 or 12 pt)

    •  Artwork sales are handled by Jennie and child is paid afterwards. (further details given as needed)

OPENING

  • Jennie and other drawchange staff want to attend so make sure to coordinate with us!

  • Transportation: this is a liability for drawchange as we are not insured for transporting children. Try and have a charter bus donated.

  • All children must have a signed permission slip form. Make sure to have parents fill out the 'allergies' section at bottom. It is recommended that you print this form out on colored paper and give to the children/parents no more then two weeks before the art show.

  • Invite Homeless Shelter/Community Center leads to the art show! 

  • Parents are also invited if there is room. 

  • Bring 8 1/2x11" paper and colored pencils to the opening in case children are inspired to draw

  • Here is a step by step guide for having an art show for your program. Discuss this possibility with your Program Director and Jennie if you are planning an art show.

  • ARTWORK COLLECTION

  • Each piece of art must be signed by the artist (first name only) and have an 'artwork description' along with price.

  • Treat artwork with optimal care. You are representing drawchange in a gallery. 

  • All artwork must have a description of the piece and price. (Black ink on white paper. Font: Arial, 11 or 12 pt)

  •  Artwork sales are handled by Jennie and child is paid afterwards. (further details given as needed)

  • OPENING

  • Jennie and other drawchange staff want to attend so make sure to coordinate with us!

  • Transportation: this is a liability for drawchange as we are not insured for transporting children. Try and have a charter bus donated.

  • All children must have a signed permission slip form. Make sure to have parents fill out the 'allergies' section at bottom. It is recommended that you print this form out on colored paper and give to the children/parents no more then two weeks before the art show.

  • Invite Homeless Shelter/Community Center leads to the art show! 

  • Parents are also invited if there is room. 

  • Bring 8 1/2x11" paper and colored pencils to the opening in case children are inspired to draw

 
First To-Do's When Planning An Art Show

Contact neighborhood venues: coffee shops, ice cream shops, small galleries. Use your best judgement on when it is best to ask the below questions. You may be asking for a lot AND they are getting a lot in return :)

 

  1. What is your commission breakdown and would you be willing to donate proceeds to drawchange? –all proceeds will stay to grow our local programs; city you are in.

    1.  "Do we have a plan on how any artwork sales will be handled after the day of the opening when we are not physically present? Will folks pay you and you will reimburse us or will the buyers have to contact us and pay us directly?

    2. Are they willing to advertise our art show to their distribution list?

  2. VENUE-SPECIFIC QUESTIONS: 

      1. What size is your gallery/artwork hanging space?

      2. Do they have framing specifications? (white, framed vs non-framed, etc)

      3. Can you have the art up for 1 month?

      4. Can we have a donation box up for the duration of the show? Click here for donation box sign

  3. OPENING-SPECIFIC QUESTIONS:

      1. Are they okay with you bringing 10-20 children for the opening?

      2. Can the opening be during child-friendly hours?

      3. Is there anything they can provide for the opening for the children? (snacks, juice, music)

        1. If not, can you bring your own snacks for the children?

 

Materials You'll Need

Start asking for donations to purchase these supplies up to four months in advance. 

  • Prep Work

    • Exacto blade and ruler (to cut artwork descriptions)

  • To Hang Art Work:

    • Frames, magnets or binder clips to hang art work

    • Nails, hammer, leveler, double sided tape

    • Double sided tape to hang art work descriptions

    • Donation box

Costs You Can Expect

We encourage you to start fundraising six months prior to your art show for these costs:

  • Transportation rental $80-$200 (rental + gas)

  • Artwork hanging materials $40

  • Misc costs $30

  • Frames $100

  • Airfare for CEO to attend $200

Communication

These are internal communication documents used to keep track of U.S. and International Programs

We expect to be in bi-weekly communication with you at the very least. Effective communication means you answer all emails/texts/phone calls in a timely manner-by the end of that business day.

https://docs.google.com/spreadsheets/d/1lpQ7nrYdCIyT27QY9xby98SOwuGrvWiZvjGZIUegieQ/edit#gid=922296763

This sheet will help you track what projects you have completed. Ensure to have a healthy mixture of Competencies focused on as well as Mediums/Art Supplies used. Be sure to rate how the project went after execution. 

https://docs.google.com/spreadsheets/d/1FD8pNGwLMD3GmEmSMcaguAE1sBc2-WchW7MsAJzJ3ys/edit#gid=355559886

Please upload all photos of photo releases, volunteer sign in sheets and children sign in sheets to the below photo album.

https://photos.google.com/share/AF1QipNllyfU3g1mALbkhg2beOA0Gt2PXz4pPCgovJPEe2DlmOKphAgGsP29h4blK7Vrjg?key=bGs3SG5TcmlGR24yVDRuOVdCblVUcUlZeExQRUtB

Can you donate $11 to help us celebrate our 11th year?

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